Terms & Conditions
In the following terms and conditions “the Photographer(s)” shall mean Philip Dignum Photography and its employees. “The Client(s)” shall be those persons defined as on the booking document, regardless of who is financially responsible for the agreement. The “event day/date” shall mean the booked day on which the photography services will take place. It is mutually agreed that the following terms of agreement form an integral part of this contract and that no variation or modification of this contract shall be effective unless accepted by both Philip Dignum Photography and the client in writing. Payment of any booking fee or session fee by the Client(s) is taken as a sign of agreement and acceptance of all terms and conditions as set out by Philip Dignum Photography.
The 1988 Copyright Act assigns the copyright of the photographs to the Photographer(s). It is therefore contrary to the Act, and illegal, to copy photographs, or allow to be copied, by any means photographic or otherwise, by any person or machine for commercial purposes other than by the Photographer(s) or their appointed agents. The Client(s) retain a personal usage license to exhibit, print and copy photos for personal use.
The client(s) hereby allow(s) the Photographer(s) to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums etc. The Photographer(s) also retains the rights to occasionally supply photographs to other vendors for self promotional purposes.
Photographs taken during the course of the event will be at the discretion of the Photographer(s) although every effort will be made to comply with the client(s)’ requirements.
The Photographer(s) shall be granted artistic license in relation to the poses photographed and the locations used. The Photographer(s)' judgement regarding these matters shall be deemed correct. The Photographer(s) kindly ask the Client(s) to not edit the images when sharing on social media as this may in turn create a false impression of the Photographer(s)' style. The Photographer(s) shall endeavour to photograph all individuals as requested by the Client(s) at some point, but no responsibility will be taken by the Photographer(s) on the occasion of leaving somebody out. For a booking involving a church ceremony or at certain venues, the Photographer(s)' movements are sometimes restricted by the official in charge. The area from which the Photographer(s) is able to cover the event may not be the Photographer(s)' choice and the Photographer(s) cannot accept responsibility for any obstructed view should this be the case. Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs. Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the Photographer(s) will not be responsible for photographs that are not produced due to technical failure.
4. Inspection of the Photographer’s Work and Portfolio:
The Client(s) should ensure that they have thoroughly inspected the Photographer(s)' portfolio and any sample images supplied by the Photographer(s) in order that they may assess the Photographer(s)' style, consistency, quality and working methods. The Client(s) agrees that having performed such due diligence, and that they are happy that the photographer’s body of work suits their individual requirements.
5. Prices, costs and coverage packages:
All standard photography packages and additional goods specified on the booking form are supplied at the prices standing on the date of booking. Goods not specified on the booking form are supplied at the prices standing at the time of receipt of the order.
For portrait sessions and event coverage payment of the full session fee will confirm your booking, as well as full acceptance of these terms and conditions.
For wedding bookings a non-refundable booking fee will confirm your booking, as well as full acceptance of these terms and conditions. The booking fee will be deducted from the cost of the Client(s') chosen package when calculating the final balance due. The Client(s') date will only be reserved on the receipt of the booking fee/ session fee. The booking fee is only transferable if the Photographer(s) are available on the requested alternative event date. Payment in full of the remaining balance for wedding bookings will be due no fewer than 30 (thirty) days prior to the booked and agreed event date. Failure to make the full payment on time will be deemed that the Client(s) do not require the Photographer(s) to attend the wedding and have cancelled with the full amount remaining due. Additional goods ordered must be paid for in full at the time of ordering that particular item. Titles to all goods remains with the photographer until paid for in full by the Client(s).
7. Force majeure:
The Photographer(s) will endeavour to put the Client(s) in touch with another photographer in the event they are unable to attend on the event date due to any cause beyond their reasonable control e.g. sudden illness, injury, victim of crime, flooding etc. In the event of cancellation by the Photographer(s), or in the very unlikely event of total photographic failure, liability shall be limited to a full refund of any fees paid.
8. Ownership, license and reproduction:
All digital negatives (computer files) remain the property of the Photographer(s). The Client(s) will receive the best images from the shoot, selected by the Photographer(s) and edited to a professional standard. The Client(s) will not receive every photograph taken on the event day, and the Client(s) will not receive RAW files. The Photographer(s) will endeavour to supply the maximum number of ‘successful’ images as possible. The final production, editing styles, effects, crops, and overall look of the images are left to the creative discretion of the the Photographer(s). The Client(s) will be issued with a Licence to images received, and is hereby granted permission by the Photographer(s) to reproduce the images and make an unlimited number of prints, for personal use only. The images that are being provided to the Client(s) are licensed for any reasonable personal use, including but not limited to: printing, copying, emailing, and web publishing. The license does not include use that results in financial gain, including but not limited to: stock photography, print sale profits, or resale of any nature. This permission applies worldwide. Any third parties requests (e.g. suppliers) for photographs must be directed to The Photographer(s). The Client(s) agrees that they may not use any images for commercial or editorial purposes.
9. Cancellation fees:
If the client(s) should have to cancel a booking the following cancellation fees will become due immediately:
Wedding booking cancellation with more than (or equal to) 90 (ninety) days until the event date, the booking fee.
Wedding booking cancellation with fewer than 90 (ninety) days to go until the event date, full price for the complete photographic coverage booked.
Portrait session booking, full price for the complete photographic session booked.
Where no package has been specified on the booking quotation, it will be deemed that the client(s) have chosen the ‘standard’ package at the advertised cost. Notification of the cancellation must be sent in writing to the Photographer(s), sent via registered post. The client(s) are hereby strongly advised to take out an appropriate insurance policy to cover any expenses incurred in the event of cancellation.
10. Wedding day coverage time:
Total coverage time is as stated on the booking document. Working longer than the stated time is at the Photographer(s)' own discretion. The latest the Photographer(s) will work to on any event day is 9pm, unless otherwise agreed with the Client(s) and confirmed in writing.
11. Pre-Wedding / Engagement Shoot:
The complimentary pre-wedding / engagement shoot applicable to wedding bookings, takes place within a twenty-five mile radius of Wolverhampton, unless otherwise agreed with the Photographer(s) and confirmed in writing This is a complimentary service, and if not taken advantage of by the Client(s), it can not be exchanged for a discount in costs, or extended coverage on a event day/date. The pre-wedding / engagement shoot must be booked and take place on week days (Monday to Friday inclusive), unless otherwise agreed with the Client(s) and confirmed in writing.
12. Weather, delays and restrictions:
Weather permitting, the photographs will be taken as agreed. In the event of inclement weather the Photographer(s), in cooperation with the Client(s) will make necessary changes to the schedule. The Photographer(s) will do their best to produce coverage of the event within the time allocated. For wedding bookings the Photographer(s) cannot be held responsible for the lack of coverage caused by the bride, bridegroom or other members of the wedding party not being ready on time, delays caused by traveling between venues, nor by restrictions placed on the Photographer(s) by officials of the church, register office, celebrants, or other staff at marriage venues.The Photographer(s) does not guarantee any specific picture, nor to include any specific background, location, prop, or arrangement although every effort will be made to interpret the Client(s') wishes. It is the sole responsibility of the Client(s) to ensure that time is set aside during the event day if they wish for particular shots, and the Photographer(s) cannot be held responsible for delays, deferrals by the Client(s), omissions, or failing natural light. The Photographer(s) cannot be held responsible for the lack of coverage caused when working alongside videographers or other suppliers.
The Photographer(s) do not works alongside additional stills photographers, Philip Dignum Photography will be the sole professional stills photographer()s at the event. The Client(s) acknowledges that the presence of other photographers (including guests taking pictures or video with cameras or smartphones) will adversely impact the ability of the Photographer(s) to work at optimal performance and coverage, and as a result the supplied work may fail to meet the standards represented by Philip Dignum Photography's portfolio and samples.
13. Photo products:
Photo albums purchased as part of wedding coverage packages must be finalised and ordered within 18(eighteen) months of delivery of the client(s) wedding gallery. No refunds will be given on albums not claimed within the stipulated time period. Photo product prices are subject to change, and increasing suppler costs.
14. Personal accident:
Any directions issued to client(s), their guests or employees during a photographic shoot are deemed to be at said persons' own risk. The Photographer(s) cannot be held responsible for any personal accidents during a photographic shoot.
15. Public liability:
The Photographer(s) cannot be held responsible for any accidental injury or damage caused to persons or property during a shoot.
In the unlikely event of any complaint with regard to the Photographer(s)' service, all complaints must be received in writing within 7 (seven) days of receiving the products/services purchased. This includes, but is not restricted to, photographs, albums, and photo products.
The Photographer/s are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
The Photographer/s may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
We may collect the following information:
contact information including email address
demographic information such as postcode, preferences and interests
other information relevant to customer surveys and/or offers
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Internal record keeping.
We may use the information to improve our products and services.
We may periodically send promotional emails about our services, special offers or other information which we think you may find interesting using the email address which you have provided.
From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail. We may use the information to customise the website according to your interests.
Your details are not passed on to any third parties.